All 9 secretarial standard issued by icsi students cs. Dividend shall be declared only on the recommendation of the board, made at a meeting of the board. The 20 act requires every company to observe secretarial standards specified by the institute of company secretaries of india with respect to general and board meetings section 118 10 of 20 act, which were hitherto not given cognizance under the 1956 act. Decoding secretarial standards passing of resolution by. In the initial years, adherence by a company to this secretarial standard will be.
The notice, agenda and notes on agenda shall be sent to the original director also at the address registered with the company, even if these have been sent to the alternate director. However, if, due to subsequent changes in the act, a particular standard or any part. Checklist for calling a board meeting as per secretarial standard 1 general 1. Secretarial standard on passing of resolutions by circulation ss8.
Secretarial standard on the meetings of board of directors. Nonapplicability of standard to one person companies opcs and section 8 companies by express assertion in the introductory paragraphs, the revised ss1 has been made inapplicable to opcs and not for profit companies under section 8. However, with the historical moment of launching the ss by the mca has marked. Secretarial standard companies act integrated ready. Code, you will be able to access audiovisual study material relevant to. The said standard is in conformity with the provisions of the act. The secretarial standards have been notified by the institute of company secretaries of india in the official gazette and will take effect from july 1, 2015. Adherence by a company to this secretarial standard is mandatory, as per the provisions of the companies act, 20. Secretarial standard 1is issued by the institute of company secretaries of india icsi pursuant to section 118 10 of the companies act, 20 act secretarial standards are formulated by the secretarial standards board ssb which was constituted by the icsi in the year 2000 prescribing. Revised secretarial standard on general meetings ss2. I continue my study of these secretarial standards. D21, block ep, sector v, salt lake city, kolkata700091 ph 93 400833859831402256 email. Separate minutes books to be maintained for committee meetings. Pages in the minutes books to be serially numbered.
Adherence to this secretarial standard is recommendatory. The compliance of the provisions of corporate and other applicable laws, rules, regulations, standards is the responsibility of management. Sep 08, 2015 4 index serial no particulars page no. Ss 1 secretarial standard on meetings of the bods 7 proof of sending agenda and notes on agenda and their delivery shall be maintained by the company. Why secretarial standard 1 along with other standards are formulated. Ss1 secretarial standard on meetings of the board of directors. Apr 20, 2020 section 175 of the act relates to passing of resolution by circulation. Aug 30, 2017 the secretarial standards are developed to be in conformity with the provision of the companies act, 20 and in case any amendment in the companies act, 20 leads to a secretarial standard to be inconsistent with the provisions of the revised act, then the provisions of the revised act shall prevail. Position classification standard for secretary series, gs0318. Minutes means a formal written record, in physical or electronic form, of the proceedings of a meeting. It is notified that neither the presenter nor organization to which he belongs nor any other person related to him shall be responsible for any damage or loss of any action taken based on this presentation. Institute of company secretaries of india, on passing of resolutions. Prior to the promulgation of the companies act, 20, the secretarial standards were recommendatory in nature. Excluded from this series are the following kinds of positions.
Aug 30, 2017 secretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 10 th april, 2015 and were published in the gazette of india extraordinary part iii section 4 on 23 rd april, 2015 vide icsi notification no. Adherence by a company to this secretarial standard is mandatory, as per the provisions of the companies act. Freedom to act standard operating procedures, someone available for reference guided by standard operating procedures, someone generally available for reference 2. Secretarial standard on passing of resolutions by circulation. Jul 10, 2015 in my earlier post here i have raised some issues related to issuance of secretarial standards. Secretarial practice standard xi 2019 download diksha app on your smartphone.
Companies act 20 secretarial standards are mandatory in nature. In this post, i will discuss secretarial standards related to passing of resolution by circulation under ss 1. What will be the impact of adoption of the secretarial standards. Icsi releases revised secretarial standards ss1 and ss2. Brief overview of secretarial standards ss1 and ss2. Secretarial standards on meetings of the board of directors ss1 and secretarial standards on general meetings ss2 as approved by the central government on april 10, 2015, have been issued by the institute of company secretaries of india icsi vide icsi notification no. Positions the primary duties of which are typing and associated clerical work, or typing from material dictated on recording media. Secretarial standard 1is issued by the institute of company secretaries of india icsi pursuant to section 118 10 of the companies act, 20 act. Physical effort frequent sitting or standing in a restricted position word process and input for a substantial proportion of working time 2a 14. Earlier these standards were recommendatory in nature.
Fast track your career as a executive secretary or personal assistant p a. Secretarial standard on meetings of board of directors. The notice facilitating evoting has to be circulated. Pdf checklist for calling a board meeting as per secretarial. Secretarial standard on registers and records ss4 secretarial standard on minutes ss5 secretarial standard on transmission of shares and debentures ss6 secretarial standard on passing of resolutions by circulation ss 7 secretarial standard on affixing of common seal ss8 secretarial standard on forfeiture of. This standard supersedes the standard for the secretary series, gs0318, issued in may 1974. Position classification standard for secretary series, gs0318 opm. I evolution of secretarial standards 5 ii legal framework of secretarial standards 6 iii applicability of secretarial standard 1 to thcm 7 11 iv applicability of secretarial standard 2 to thcm 1214 v advantages of secretarial standards 15 vi conclusion 16 5.
Faqs on secretarial standards issued by icsi effective. Secretarial standards tool for good corporate governance. Secretarial standard on meetings of the board of directors ss 1 deals extensively with the convening and conducting of the meetings of the board of directors and matters related thereto. Secretarial standard on meetings of the board of directors ss 1.
The secretarial audit report is neither an assurance as to the future viability of the company nor of the. Study a executive secretary course that was designed in conjunction with leading industry leaders. Guide to document preparation executive secretariat. It also establishes standards and guidelines for document. In the initial years, adherence by a company to this secretarial standard will be recommendatory. This presentation is based on our internal research. Participate in the collection, compilation, and analysis of information from various sources on a variety of specialized topics related to assigned programs. Attendance in meetings and their recording in the minutes. Secretarial standard on affixing of common seal ss9. The following is the text of the secretarial standard 7 ss 7 issued by the council of the. Comparative analysis of the old and revised secretarial. Revised secretarial standards, ss1 and ss2 to be applicable.
Such date should not be earlier than 7 days prior to the meeting date. Code on this page of your textbook, you will be able to access full text. Circular resolution passed by circulation shall be confirmed at the next meeting. Standard keyboard skills, manoeuvring notes trollies entering patient client data into computer 23 1527 6. Code, you will be able to access audiovisual study material relevant to each lesson, provided as teaching and learning aids. Notified secretarial standards introduce new rules of. Following is the text of the secretarial standard 2 ss2 on general meetings, issued by the council of the institute of company secretaries of india and approved by the central government. Ss 2 secretarial standard on general meetings 7 in case of the directors, auditors, secretarial auditors and others, if any, the notice and accompanying documents shall be sent at the email addresses provided by them to the company, if being sent by electronic means. Typed or neatly handwritten in ink, correct spelling c. Mode of presence, if participating through electronic means for unrestricted items. Secretarial standards on meetings of shareholders ss2.
Standards ss are a set of standards prescribed by the council of the institute of company secretaries of india icsi for holding board meetings and general meetings by companies. The following is the text of the secretarial standard 7 ss 7 issued by the council of the institute of company secretaries of india, on passing of resolutions by circulation. Secretarial standard on transmission of shares and debentures. Learn the inside secrets of how to become a executive secretary or pa pro in months not years. All about the compliance under secretarial standard 1 as issued by institute of company secretaries of india in one slide presented by parul chadha, deputy. What the motion was, names of people who made and seconded the motion, and whether is passed or not. There is nothing new about this change in that even the earlier version was made exempt for opcs. This article analyses the provisions of section 175 of the act and provides for compliance checklist for passing of resolution by circulation. Revised secretarial standard on meetings of board of. Secretarial standards are formulated by the secretarial standards board ssb which was constituted by the icsi in the year 2000 prescribing a set of principles for convening and conducting the meeting of the board of directors including committee meetings and related matters. In the event of a loss or inadequacy of profits during a financial year, no interim dividend shall be declared paid out of free reserves. Secretarial standard on general meetings following is the text of the secretarial standard 2 ss2 on general meetings, issued by the council of the institute of company secretaries of india and approved by the central government.
Necessary references are made to the secretarial standards issued by the institute of company secretaries of india icsi. Secretarial standard on passing of resolution by circulation. Fulfillment of secretarial standards and secretarial audit. The adoption of the secretarial standards by the corporate sector will have a substantial impact on the quality of secretarial practices being followed by the companies, making them comparable with the best practices in the world. Faqs on secretarial standards issued by icsi effective from. Hold board meeting in every calendar quarter with maximum interval of 120 days between 2 consecutive meetings, and at least 4 board meeting in a calendar year. Cimplyfives text of model resolutions under the companies act, 20. The following is the text of the secretarial standard7 ss7 issued by the council of the. Ss7 the following is the text of the secretarial standard7 pdf. Icsi issued 10 secretarial standards till date out of which secretarial standards on meeting of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 1. The guide is available as a webbased version and a pdf version at. Checklist for calling a board meeting as per secretarial standard1.
In this secretarial standard, the standard portions have been set in bold type. Include motions for all business decided by the club. A full and accurate account of the meeting, including names, dates, places. Secretarial standards issued by icsi pdf squarespace. Secretarial standard on dividend the following is the text of the secretarial standard 3 ss3 on dividend, issued by the council of the institute of company secretaries of india. Y 201415 is it mandatory to mention in secretarial audit report regarding compliances of secretarial standard. Secretarial standard on transmission of shares and debentures ss 7.
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